CONTENTS
1 Project List
2 Creating a Project
2.1 Creating a New Project
2.2 Copying a Project
3 Gantt Chart
4 Defining Task Schedules
5 Quantities, Units, and Work Performance
6 Locations
7 Resourcing
8 Vertical Areas
9 Filter Panel
10 Printing
11–16 (Monitoring, Import/Export, Calendars, Multi-Project, User Management, Integrations)
1 Project List
View
When logging in to Tempo, the first view displayed is the project list, showing all projects of the organization and allowing new ones to be added. The project list updates in real time for all users, making it easy to track up-to-date information. There is no limit to the number of projects, making the program suitable for companies managing multiple simultaneous projects. The list only displays projects to which the user has read or edit permissions.
Opening a Project
You can open a project by clicking on its row. The checkbox on the left side of the row allows multiple projects to be selected at once, enabling them to be viewed in the multi-project view.
Row Actions
The three-dot (“…”) menu on the right side of each project row includes actions to copy, delete, or edit project information.
Clock Icon
The clock icon in the top-right corner opens a preview of the latest release note, containing a description of the newest updates. Detailed release notes can be accessed by clicking the “Read more” button.
Avatar Icon
The avatar icon in the top-right corner opens the user menu, which includes language selection, organization selection (if access to multiple organizations), logout, as well as user management and integration management (if the account has admin rights).
Importing Projects
Above the project list is the “Import transfer file” function, allowing you to import a project from a Planner XML or MSP XML file (see section 12).
2 Creating a Project
2.1 Creating a New Project
In the project list, click the “Add new project” button.
Enter the basic details: project code, name, and select the start date.
Click “OK” – Tempo will create the project, which will appear at the top of the list.
Open the project by clicking its row.
Project Information
The Project Information window, accessible from the top-right corner of the project view, allows editing the project code, name, and start date. If a project is copied or tasks need to be shifted forward, they will adjust according to the start date.
Project Settings
From the settings in the top-right corner of the project view, you can add locations, calendars, and resources, and enable integrations between projects. Creating locations (see section 6) and editing calendars (see section 13) are recommended at the beginning of the project but can also be done later.
2.2 Copying a Project
In the project list, click the “…” button on the right side of the project to be copied.
Enter the basic details: project code and name.
The project start date (and consequently its tasks) can be changed from project settings. Moving the start date forward shifts the tasks accordingly. Tempo will ask for confirmation when saving the change.
3 Gantt Chart
Columns
The table includes the columns Name, Duration, Start, Finish, and Progress (for tracking). Tasks can also include Quantity, Unit, Work Performance, Color, Locations, Assigned Resources, and Notes. If the project is linked to a Vision project, related Vision documents are displayed for the task.
By default, all columns are visible, but they can be hidden or rearranged, and their sizes adjusted per project.
Note: The Assigned Resources and Hours columns are visible only to Pro-license users. The Hours column is calculated based on resources (see section 7).
Creating Tasks
When a new project is created, the project view opens empty. Tasks can be added with the “New Task +” button.
Tasks can also be imported from Excel or schedules created with other software (see section 12).
Hierarchy
Hierarchy is created by indenting tasks. There is no limit to the number of levels. Subtasks inherit the start and end dates of the main task but can be edited. Visible hierarchy levels are retained between sessions.
Indentation is controlled via the right-click menu using Indent and Outdent. Shortcut keys: Tab (indent), Shift + Tab (outdent).
Copying Cells and Rows
You can select individual cells, copy and paste multiple values at once, or copy entire rows or hierarchies to speed up data entry (e.g., dates or quantities).
Shortcuts: Ctrl + C (copy) and Ctrl + V (paste).
When pasting from another program, use Paste Special from the right-click menu.
Time-area Navigation and Zoom
You can zoom the timeline from yearly down to half-hour precision using the controls in the bottom-right corner or Ctrl + mouse wheel.
View Menu
The View menu allows you to select which data is displayed in the time area and to show the filter panel or resource chart.
Task Information Window
Existing tasks can be edited directly in the table or via the right-click Edit menu, which opens the Task Information window.
4 Defining Task Schedules
In the Table
Enter the desired duration (default unit: days). You can change the unit by typing it after the value (e.g., “2 weeks” or “5 hours”).
Start and end dates can be entered manually or selected from the calendar icon in the cell.
Dragging Bars
On the timeline, you can stretch a bar to change duration or drag it to move the task.
Dependencies
Dependencies between tasks can be created so that moving one automatically shifts others. Dependency lines are drawn on the Gantt chart by dragging or by defining them in the Predecessors and Successors sections of the Task Information window.
Dependency Types:
Start to Start: Task B starts when Task A starts
Finish to Start: Task B starts when Task A finishes
Start to Finish: Task B finishes when Task A starts
Finish to Finish: Task B finishes when Task A finishes
The most common type is Finish to Start, as most tasks begin only after their predecessors are complete.
Delays can be added to dependencies (e.g., +5 or −5 days) by double-clicking the dependency arrow or editing it in the task window. This allows adding buffers (e.g., a drying period between tasks).
5 Quantities, Units, and Work Performance
Column Values
Quantity (e.g., 500), Unit (e.g., m, m², m³, pcs), and Work Performance (e.g., 10 pcs/day).
Tempo automatically calculates duration:Duration = Quantity / Work Performance
For example, 500 pcs with 10 pcs/day = 50 days.
If the duration is changed, work performance updates automatically while quantity remains unchanged. If the quantity changes, duration updates accordingly.
Importing Quantities
Quantities (amount and unit data) can also be imported from the Admicom Estima calculation software (see Estima integration guide) or from an Excel template (see section 12).
6 Locations
Creating Project Locations
In Project Settings, under the Locations tab, new locations can be added with the “New Location” button.
You can name locations by double-clicking the new row.
Examples: buildings, floors, blocks, or apartments.
Locations can also have hierarchical levels, allowing tasks to be divided further (e.g., by floor and by apartment).
Task Locations
In the project table, the Location column allows assigning one or multiple locations to a task.
If a task belongs to multiple locations, it can be split directly from the location column.
When split, total duration and quantity remain the same and are evenly distributed among subtasks.
7 Resourcing
Resource List
In Project Settings, the Resources tab allows adding, editing, or deleting resources such as employees, contractors, machines, or other assets.
Resources are organization-wide, so existing ones appear in the list and can be used in any project.
When projects share resources, the multi-project view can show multiple projects simultaneously and resource allocation across them.
Note: Deleting a resource removes it from all projects—check usage before deleting.
Assigning Resources to Tasks
In the project table, the Assigned Resources column allows selecting resources via a popup window.
Choose resources with the checkboxes and set an allocation percentage (%), which defines how much of their working time is used for the task.
Hours
Tempo calculates working hours automatically, considering the number of resources, allocation %, and working time.
Formula:Duration × number of resources × working day length × allocation % = total hours
Example: 50 days × 1 resource × 8 h/day × 50% = 200 hours.
Resource Panel
The resource panel shows total hours according to the zoom level (monthly, weekly, or daily).
Colors indicate status:
Dark green = free capacity
Light green = normal workload
Red = overload
You can balance workload by moving tasks or reassigning resources.
8 Time ranges
Time ranges are visual markers on the timeline, used to highlight e.g., vacation periods, milestones, or other date ranges. They are visual aids and do not affect scheduling.
New Time range
Use the “New time range” button in the Gantt chart toolbar.
You can set a name, color, start, and end date.
If no end date is set, it appears as a vertical line; otherwise, it spans the selected date range.
Edit or Delete
Double-clicking a vertical area allows editing or deleting its name, color, or dates.
9 Filter Panel
Opening the Panel
The Filter Panel button on the Gantt chart edge opens a filtering menu.
It allows filtering tasks, resources, and locations.
Usage
The view can be filtered, for example, by work phase, responsible person, location, or time range.
10 Printing
The view can be printed using the Import/Export → Print PDF function.
Note: Row selections, zoom level, visible hierarchies, and vertical areas all affect the output.
For instance, the zoom level determines the date precision in the printout.
Print Settings
You can select which columns to display, whether to print on one or multiple pages, set paper size and orientation, and edit headers and footers.
Header/Footer Types
Text: free text field (e.g., company name, schedule name, or author)
Page number: displays current page / total pages
Project name: automatically retrieves project name
Date: print date
Click Preview to open a print preview, or expand to full screen with the square icon in the top-right corner.
Click Print to open the browser’s print dialog, where you can choose a printer or PDF output and adjust margins or quality depending on the browser.
11–16 (Monitoring, Import/Export, Calendars, Multi-Project, User Management, Integrations)
Updating…